OFFICIAL BUDGETARY RELEASE

Annual Grant Disclosure 2018 E.C.

Transparency and Accountability in School Resource Management. Authorized by the City Government of Jigjiga Education Office.

Approved Annual Budget 799,800.00 BIRR
2018 E.C.
Second
20/06/2018
E.T.O Grant

1. Teaching and Learning Activities

Primary Resource Allocation (50%)
Operational Activity / Item Measurement Quantity Unit Price (ETB) Subtotal (ETB)
Computer Paper Ream 150 800.00 210,000.00
Riso CZ Printer Ink Tube 5 7,000.00 35,000.00
Classroom Dusters Roll 250 152.00 38,000.00
Cello Pens (Red/Blue) Pkt 150 50.00 7,500.00
Printer Ink (Pec) Pcs 4 2,350.00 9,400.00
Student Report Cards Pcs 1,700 20.008 34,015.00
Section Total + VAT (59,985) 399,900.00

2. Maintenance and School Improvement

Physical Facility & Welfare Allocation (40%)
Activity Item Scope / Target Allocation (Birr)
Student Desk Maintenance 100 Units Refurbished 120,000.00
Female Student Welfare (Mats) 1,350 Mats Distributed 108,000.00
Environmental Facility Enhancement General School Maintenance 43,932.00
Maintenance Subtotal 319,920.00

3. CPD and Environment

Professional Development & Administrative Prep (10%)
Professional Development Task Implementation Detail Allocated Amount (Birr)
Experience Sharing Training Refreshments (Tea, Water, Cake) & Training Materials 36,000.00
Conducive Environment Setup Administrative Preparation & PTA Activities 43,260.00
CPD Total (Including 72 Birr VAT) 79,980.00
PTSA Chairman Gudoomiyaha PTSAga
Signature & Date
Official School Stamp
School Director Maamulha Dugsiga
Signature & Date

School Grant Cash Book Records

Detailed Financial Tracking and Transaction Documentation

Cashbook 1: Teaching & Learning Materials

Item tracking and payment records for educational supplies
School Name Jigjiga Secondary School Cashier Name Abshiro Abdualahi
Woreda Jigjiga Secondary Month 10/7/18
Region Somali Year 2018/26
Item No. Date Name of Payee Payment Authorized By Amount (ETB) Maintenance Payments Balance (ETB)
Opening Balance b/f 799,800.00 — —
5 7/7/2018 Director 7,000.00 — Risi Ink (Tube) 35,000.00
150 7/7/18 800.00 Paper A4 (Ream) 210,000.00
250 152.00 Duster (Roll) 38,000.00
150 50.00 Pen, Red/Blue (Pkt) 7,500.00
4 2,350.00 Printer Ink (Pcs) 9,400.00
SUBTOTAL 299,900.00

Balance Represented By

Cash on Hand: —

Cash at Bank: 499,900.00

Total: 499,900.00

Checked and Certified By

School Principal: MAHAMED IBRAHIM

Accountant: ________________

Cashier: ________________

Cashbook 2: Student Welfare & Report Cards

Student support services and administrative document tracking
School Name Jigjiga Secondary School Cashier Name Abshiro Abdualahi
Woreda Jigjiga Secondary Month 10/7/18
Region Somali Year 2018/26
Item No. Date Name of Payee Payment Authorized By Amount (ETB) Maintenance Payments Balance (ETB)
Opening Balance b/f 499,900.00 — —
200 7/7/2018 Director 30.00 Dase 6,000.00
1,700 20.008 Student Report Cards (Pcs) 34,015.00
SUBTOTAL 79,030.00

Balance Represented By

Cash on Hand: NO

Cash at Bank: 420,870.00

Total: 420,870.00

Checked and Certified By

School Principal: MAHAMED IBRAHIM

Accountant: ________________

Cashier: ________________

Cashbook 3: Maintenance & Infrastructure

School facility improvements and maintenance expenses
School Name Jigjiga Secondary School Cashier Name Abshiro Abdualahi
Woreda Jigjiga Secondary Month —
Region Somali Year —
Item No. Date Name of Payee Payment Authorized By Amount (ETB) Maintenance Payments Balance (ETB)
Opening Balance b/f 420,870.00 — —
100 9/8/2018 Abshiro Director 1,200.00 Desk Maintenance (100 Units) 120,000.00
1,350 9/8/2018 Abshiro Director 80.00 Female Student Mats (1,350 Units) 108,000.00
1 9/8/2018 Abshiro Director 43,269.00 Conducive Environment Setup 43,932.00
SUBTOTAL 271,932.00

Balance Represented By

Cash on Hand: 148,938.00

Cash at Bank: —

Total: 148,938.00

Checked and Certified By

School Principal: MAHAMED IBRAHIM

Accountant: ________________

Cashier: ________________